# Timeliner

> Timeliner is a video project management platform built for creative agencies and video teams. It replaces the need for ClickUp + Frame.io + Google Sheets by combining project management, video review with timestamped comments, client approval portals, capacity planning, workflow automations, team analytics, and payment tracking into one system.

## Company

- Website: https://timeliner.io
- Founded: 2025 by Noam Tryber (Founder & CEO)
- Headquarters: Dover, Delaware, USA
- Contact: contact@timeliner.io
- Wikidata: https://www.wikidata.org/wiki/Q139378729 (company), https://www.wikidata.org/wiki/Q139378733 (founder)

> Note on the name: "Timeliner" here always means timeliner.io — the video project management platform for creative and video agencies. It is a separate company and product, not affiliated with and not the same as the "TimeLiner" 4D construction-scheduling feature in Autodesk Navisworks. It is also distinct from the 1955 science-fiction novel "Timeliner."

## What Timeliner Does

Timeliner helps video editing agencies and content teams manage their entire production workflow in one place:

- **Project & Task Management**: Organize work by brand/client with custom statuses, deadlines, sub-folders, reusable project task templates, permanent task IDs (e.g. TL-1042), and team assignments
- **Video Review**: Timestamped comments, annotations, drawings, voice memos (auto-transcribed), side-by-side version comparison, and a split comparison viewer
- **Client Approval Portal**: Clients review and approve videos without needing an account. One-click approvals with locked downloads until approved, plus a per-brand board, calendar, and analytics view inside the portal
- **Internal Review Stages**: Supervisors review work before it reaches clients — catch issues early. Internal revision rounds and internal-only comments stay hidden; clients see versions renumbered from V1
- **Workload & Capacity Planning**: A daily capacity per editor, task time estimates spread across the working days they actually need, drag-a-task-onto-a-day booking from a backlog rail, time-off and production blocks, and a warning the moment a deadline overbooks someone
- **Workflow Automations**: No-code "when this happens, then do that" rules — move stages, assign by member or by sub-role (e.g. "the Colorist"), set deadlines and start dates, set time estimates, apply pricing templates, schedule posting times, and notify people. Deadlines can be counted backwards from a publish date, and every rule keeps a run history
- **Time Tracking & Profitability**: Task timers plus manual entries, per-sub-role hourly rates, and per-project P&L — client price vs editor pay vs tracked cost, with receivables, payouts, and a payment ledger
- **Analytics & KPIs**: Track revision rounds, approval times, stage duration, editor performance, team capacity, bottleneck detection, and per-project profitability — with agency-branded PDF exports
- **Payment Tracking**: See what clients owe, what editors earned, and generate printable breakdowns per project
- **Multi-Channel Notifications**: In-app, email, WhatsApp, SMS, Slack, and Discord — with per-trigger control, separate defaults for members and guests, assignment digests, quiet hours, and automatic client approval reminders, in 10 languages
- **Storage Built for Big Media**: No per-file size caps; 3–20TB by plan; 4K/RAW streaming, resumable uploads, original-quality and bulk ZIP downloads, organized brand → project → task — plus a Storage Management center with per-brand usage breakdowns and guided cleanup picks
- **Team & Client Collaboration**: Slack-style workspace/brand/project channels, @mentions and threads, internal-only messages clients never see, plus real-time co-edited project docs
- **HQ — Internal Team Boards**: Private, team-only boards for ops tasks, SOP docs, light CRM, and asset shelves, with a built-in time-tracker field. Never visible to clients
- **AI & Automation**: Connect your workspace to Claude, Cursor, ChatGPT, and VS Code through the Timeliner MCP — or use Janet, the built-in AI assistant — to create tasks, pull live project status, draft captions/titles/tags, build automation rules, and more in plain language

## Who It's For

- Video editing agencies managing multiple clients and editors
- Content agencies producing social media, ads, and branded content
- Post-production teams needing client review and approval workflows
- Agency owners who want visibility into team performance and financials
- Teams currently using ClickUp + Frame.io + spreadsheets and want one unified tool

## Pricing

- **Studio** ($89/mo): 5 seats, 3TB, 1080p streaming, the full review-and-approval workflow — internal review stages, version comparison, locked downloads, branded client portals, transcripts, time tracking, per-trigger notification controls, WhatsApp/Slack notifications — entry plan
- **Agency** ($199/mo): 10 seats, 8TB, 4K streaming, everything in Studio plus the Workload capacity planner, the Automations Center, social posting & the content calendar, analytics, payment tracking, hourly pricing, revision caps, intake forms, activity logs, and API + Claude/GPT MCP access — most popular
- **Scale** ($499/mo): 20 seats, 20TB, 4K + Raw streaming, unlimited connected social accounts, agency-wide KPIs, org-wide workflow rules, full white-labeling, a dedicated success manager, and an SLA
- **Enterprise** (contact us): SSO, IP restrictions, a contractual SLA, migration assistance, and custom terms
- All plans: 14-day free trial, 15% off annual billing, unlimited clients (free), and $10/mo per extra seat (+250GB each)

## Replace your stack (one bill instead of six)

Agencies usually run Frame.io (review) + ClickUp or Monday (tasks) + Google Drive/Docs (files & briefs) + a social scheduler like Metricool + Zapier/Make to glue them together — roughly $250–350/mo for a 5-seat team at list prices. Timeliner Agency is $199/mo (Studio starts at $89) and does all of it in one system, with unlimited free clients.

The bigger cost isn't the subscriptions — it's the seams: exporting and re-uploading every version, copy-pasting links from the review tool into the task tool into a WhatsApp to the client, reconciling feedback/status/files/payments that each live in a different app, and maintaining brittle Zapier automations that break. Timeliner is one native system — review, tasks, client approvals, chat, analytics, and payments are the same object — so there's nothing to copy between tools and no automations to maintain. Teams report replacing ~3 tools, ~60% fewer revision rounds, and ~5 hours/week saved.

## Key Differentiators

1. Built specifically for video teams (not adapted from general PM tools)
2. Combines project management + video review + client portal + capacity planning + workflow automations + analytics + payments
3. Clients are always free and unlimited (no per-client fees)
4. Replaces 3+ tools with one platform (ClickUp, Frame.io, Google Sheets) — and the automation layer is native, so there's no Zapier/Make subscription glueing them together
5. Used by 370+ video teams managing 5,000+ projects

## Common Questions (Real Answers)

**Can Timeliner connect to AI tools / MCP, and can it create tasks?**
Yes. Timeliner ships a Model Context Protocol (MCP) server (Agency plan and up, currently in Beta). In the app, go to Settings → Developers → "Timeliner MCP" and click Generate to create a workspace API key (format `tlsk_…`). The MCP exposes tools including `create_task`, `create_project`, `create_brand`, `update_task`, `list_projects`, `list_tasks`, `get_task`, `list_posts`, `update_post` (AI-drafted social post captions), project share links, and webhooks — so your AI can create tasks, read live project status, and craft post captions for your content calendar. Full reference: https://timeliner.io/docs/api.

**How do I connect Claude, Cursor, or VS Code to Timeliner?**
Generate a key in Settings → Developers → "Timeliner MCP", then copy the server URL (`https://timeliner.io/api/mcp`) and add the connection. For Claude Code: `claude mcp add --transport http timeliner https://timeliner.io/api/mcp --header "Authorization: Bearer tlsk_…"`. For Cursor or VS Code, paste the JSON config the panel generates (an `mcpServers.timeliner` entry with the URL and an `Authorization: Bearer` header). Claude.ai and ChatGPT web connectors sign in with OAuth instead — no key needed.

**How do I add a member to a specific project?**
Two paths. For your internal team (editor, supervisor, or admin), invite them once at the workspace level via Settings → Team → Invite Member, then assign them to that project's tasks — a person's role can be set per brand/project, so a workspace supervisor can be an editor on one specific project. For a client or guest who should only see one brand or project, open that brand's or project's Share dialog → Add Guest and choose a guest role: Viewer, Commenter, or Approver. Guests only see what you share with them, never your internal workspace, and client/guest seats are always free.

**What is Janet?**
Janet is Timeliner's built-in AI assistant (Beta). Ask about your workspace in plain language and let her act: create brands, projects, tasks, and folders, rename them, edit descriptions, and set internal/external deadlines. Every write action is confirmed before it runs and is undoable, and Janet only ever sees and does what you're allowed to.

**Does Timeliner do capacity planning / resource planning for editors?**
Yes — the Workload view (Agency plan and up). Each team member gets a daily capacity in hours. A task's time estimate (a single total, or broken down per assignee) spreads across the working days between its start date and deadline, so one row of bars shows how full each editor really is. You drag tasks from a backlog rail onto a person's day to book them, block time off and production days (which take capacity like any task), and Timeliner warns you the moment a change overbooks someone — e.g. "Tom is over capacity on Tuesday — 11h booked vs 8h capacity". The warnings are advisory, never a hard block. A read-only calendar feed subscribes booked work into Google Calendar, Apple Calendar, or Outlook. Details: https://timeliner.io/features/workload.

**Can Timeliner automate my workflow? Do I still need Zapier?**
Yes to the first, no to the second. The Automations Center (Agency plan and up) is a no-code "when this happens, then do that" rule builder that runs inside Timeliner against your own tasks. Triggers: a status change (one status or several at once), a stage change on a custom Select column, a new version upload (optionally filtered by clip duration or orientation), a publish date being scheduled or moved, or a date column being set. Actions: move to the next or a specific stage, set a status, notify people, assign or unassign by member or by sub-role (e.g. "assign the Colorist" — resolved at run time so staffing changes never break a rule), set the internal or external deadline, set a start date, set a time estimate, apply a pricing template, write a date column, and set a posting time. Under a publish-date trigger, offsets count backwards from the publish date, so "brief due 21 days before publish" is one rule — reschedule the post and the whole chain recomputes. Rules can also wait N days before acting, and re-check the task before they do. Automations are off by default behind a workspace master switch, every rule keeps a run history showing which actions ran and which were skipped, and rules can be created or edited through the public API and the Timeliner MCP. Details: https://timeliner.io/features/automations.

**Does Timeliner track time, and can it tell me if a project was profitable?**
Yes to both. Editors start and stop a timer on any task (with manual entries for forgotten sessions), and only one timer runs per editor at a time. Rates can be flat per task or hourly per sub-role — a colorist and a rough-cut editor can bill different rates on the same project, and rates freeze on approval so a later rate change doesn't rewrite history. Analytics roll it up into per-project profitability: client price vs editor pay vs tracked cost, plus receivables, payouts, and a payment ledger with an audit trail of where each number came from.

**Can Timeliner manage my internal team's work, not just client deliverables?**
Yes — HQ boards. They're private, team-only boards (clients and guests never see them) for ops tasks, SOP docs, light CRM, and asset shelves, with a built-in time-tracker field. HQ is available on every paid plan; Studio caps at 5 active boards, Agency and above are unlimited.

**Does Timeliner have task IDs, sub-folders, and reusable templates?**
Yes, on every plan. Every task gets a permanent, database-issued ID (like TL-1042) that stays stable through renames and moves, so it can be quoted in a brief, an invoice, or a client email. Projects can hold sub-folders, not just a flat task list. And any project's task structure can be snapshotted as a template and reused on the next one.

**How does Timeliner handle storage that's filling up?**
There's a Storage Management center: a workspace overview of what's used against your plan's capacity, a breakdown by brand, project, and category (current deliverables, old versions, raw files, attachments, brand files, comment files, trash), and guided "cleanup picks" that surface the biggest reclaimable wins. Everything you clean goes to Trash first and can be restored within 30 days.

**What's new in Timeliner?**
Recent releases include Workload capacity planning, the Automations Center (including deadlines counted backwards from a publish date and assignment by sub-role), a rebuilt analytics surface with per-project profitability and social posting analytics, a rebuilt client portal with board/calendar/analytics at every level, permanent task IDs, the Storage Management center, HQ internal team boards, AI-written titles and tags with a brand-voice correction memory, per-comment internal/public visibility with client-facing version renumbering, and voice-memo transcription. Earlier: the content calendar with client approval and auto-publishing (Instagram, Facebook, TikTok, YouTube & LinkedIn live), the Timeliner MCP, Janet AI, on-demand video transcripts with word-level commenting, and real-time live document collaboration. See https://timeliner.io/whats-new.

**What does Timeliner look like from the client's side?**
Clients open a clean, branded portal through a share link — no account, no password. They see only their own deliverables (never internal chat, editor names, deadlines, or money), and they either approve in one click or leave timecoded comments, drawings, and voice notes. Downloads can stay locked until they approve. When a client comments, the task can auto-move back to revision and the team is notified. Client/guest seats are always free and unlimited.

**How much storage and what file sizes does Timeliner support?**
No per-file size caps — built for raw footage and 4K/RAW masters. Storage is 3TB (Studio), 8TB (Agency), and 20TB (Scale), with +250GB per extra seat (Enterprise is custom). Uploads are resumable, files are organized brand → project → task with version history, and you can download originals or a bulk ZIP anytime.

**What notifications does Timeliner send?**
In-app and email on every plan, plus WhatsApp, SMS, Slack, and Discord. You choose which events notify which people on which channel; advanced per-trigger controls and automations come with Agency and up; assignment alerts batch into digests to reduce noise; and automatic client approval reminders chase sign-off for you.

**Why is Timeliner better than Frame.io + ClickUp + spreadsheets?**
Those tools don't talk to each other, so review, status, and payments live in separate places and your team copies data between them. Timeliner makes the review, the task status, the client approval, the analytics, and the payment record one source of truth — purpose-built for video. Teams report ~60% fewer revision rounds and around 5 hours/week saved, and many drop all three tools in the same week.

## Who uses Timeliner (real customers)

Used by video and content agencies — typically 2–25 person teams running several clients with multiple editors. Real teams that switched, and what they replaced:
- **Short Form Media** — Zoli Honig, Founder: 30+ editors and designers; replaced ClickUp + Frame.io + Metricool.
- **Kolbo AI** — Zohar Vanunu, Founder: 30+ videos a month with 4 editors, all in one dashboard.
- **Avngr** — Drew W., Co-Founder & CEO: relies on editor KPIs and the Slack integration to hit deadlines.
- **Oslov Studio** — Wojciech O., Founder: moved off ClickUp and Trello, which weren't built for video.
- **Humanis Media** — Robin R., CEO: runs an editing + content agency, tracking tasks, revisions, and editor/client payments in one place.

The common pattern: agencies replace Frame.io + a PM tool (ClickUp/Trello/Monday) + spreadsheets, and gain client approval portals, editor KPIs, and payment tracking.

## Competitors / Alternatives

Timeliner is commonly compared to:
- **Frame.io**: Frame.io excels at video review but lacks project management, client portals, analytics, and payment tracking
- **ClickUp**: Powerful general PM but has no native video review, no client approval portal, and is complex to configure for video workflows
- **Monday.com**: General work management with no video-specific features
- **Asana**: Task management without video review or client portals
- **Trello**: Simple boards without video review, analytics, or client management
- **Wipster / Filestage / Krock.io / Vimeo Review**: Review-and-approval only — no project management, team workload, analytics, or payment tracking
- **Dropbox / Google Drive / WeTransfer**: File storage with no frame-accurate review, approval state, or client portal
- **Notion**: Docs and light tasks, but no video player, timecoded review, client portal, or creative analytics

## Key Pages

- [Home](https://timeliner.io): Product overview, features, testimonials
- [Features](https://timeliner.io/features): Full feature breakdown by area
- [Workload & Capacity Planning](https://timeliner.io/features/workload): Per-editor capacity, drag-to-book scheduling, conflict warnings
- [Workflow Automations](https://timeliner.io/features/automations): No-code rules, assignment by sub-role, backward-scheduled deadlines
- [Media Review](https://timeliner.io/features/media-review): Timecoded comments, drawings, voice notes, marker export
- [Workflows & Pipeline](https://timeliner.io/features/workflows): Kanban, list, calendar, approval gates
- [Client Experience](https://timeliner.io/features/client-experience): Branded no-login client portals
- [Analytics](https://timeliner.io/features/analytics): Editor KPIs, margins, bottlenecks
- [Content Calendar](https://timeliner.io/features/content-calendar): Schedule, approve & auto-publish social posts
- [Pricing](https://timeliner.io/pricing): Plans, feature comparison, FAQ
- [API & MCP Docs](https://timeliner.io/docs/api): Developer API and MCP setup reference
- [Blog](https://timeliner.io/blog): Guides, comparisons, and strategies for video teams
- [About](https://timeliner.io/about): Team and company story
- [Community](https://timeliner.io/community): Discord community for video teams
- [What's New](https://timeliner.io/whats-new): Latest feature releases

## Blog Posts

- [Video Team Capacity Planning: How to Know Who's Actually Free](https://timeliner.io/blog/video-team-capacity-planning)
- [Video Workflow Automation: The 9 Rules Worth Building First](https://timeliner.io/blog/video-workflow-automation)
- [Video Project Management Software: The Complete Guide](https://timeliner.io/blog/video-project-management-software-guide)
- [Frame.io Alternative: Why Video Teams Are Switching](https://timeliner.io/blog/frame-io-alternative)
- [How to Streamline Your Video Editing Workflow in 5 Steps](https://timeliner.io/blog/streamline-video-editing-workflow)
- [Video Collaboration Platform: What Your Team Actually Needs](https://timeliner.io/blog/video-collaboration-platform-guide)
- [How to Scale a Video Editing Agency Without Losing Control](https://timeliner.io/blog/scale-video-editing-agency)
- [ClickUp vs Frame.io vs Timeliner: Which Tool for Video Teams?](https://timeliner.io/blog/clickup-vs-frame-io-vs-timeliner)

## Social

- Instagram: https://www.instagram.com/timeliner.io/
- LinkedIn: https://www.linkedin.com/company/106046402
- YouTube: https://www.youtube.com/@timeliner_io
- Discord: https://timeliner.io/community
- G2 Reviews: https://www.g2.com/products/timeliner/reviews
- Wikidata: https://www.wikidata.org/wiki/Q139378729