Timeliner vs Monday.com
Generic Work OS with highly flexible boards. Powerful for cross-department work, with no native video review.
Honest comparison for a 5-editor video agency. We list what they do better, where they fall short for our ICP, and the real monthly cost.
Monday.com is $60/mo for a 5-seat video team (Standard - 5 seats × $12 (annual; 3-seat minimum)). Timeliner is $89/mo (Studio - 5 seats, video review + pipeline included), with extra seats at $10/mo and free unlimited client and guest reviewers on every plan.
Pick Monday.com if…
If your agency runs video alongside meaningful non-video work - paid social, web builds, brand strategy - and needs one system across all of it, Monday is a reasonable company-wide hub. Many teams keep it for company operations and run the video side in Timeliner, which is a perfectly sane setup.
Pick Timeliner if…
You need what Monday.com leaves out:
- No native video review - no frame-accurate timestamped comments, no drawing, no version compare.
- Clients must become Monday guests and learn Monday's UI to give feedback.
- No internal-then-client review gate built for the editor → supervisor → client flow.
Real cost for a 5-seat video team
Posted prices, not list prices. The line item isn’t the whole stack - read the note below.
Monday.com
Standard - 5 seats × $12 (annual; 3-seat minimum)
Timeliner
Studio - 5 seats, video review + pipeline included
Why the gap matters: Monday Standard is $60/mo for 5 seats but has no video review, so agencies pair it with Frame.io Pro ($75/mo) - a real stack of about $135/mo across two subscriptions. Watch the seat bundles too: Monday sells seats in fixed blocks of 3, 5, 10 and 15, so a 6-person team buys 10. Timeliner Studio is $89/mo for 5 seats with review and the pipeline together, and extra seats are $10 each with no bundle jump.
Timeliner Studio - $89/mo
5 seats, 3TB, 1080p streaming. Frame-accurate review, the full production pipeline, the internal-then-client approval gate and branded client portals. Right for a small team replacing a review tool plus a PM tool.
Timeliner Agency - $199/mo
10 seats, 8TB, 4K streaming. Everything in Studio plus payment tracking, approval-bottleneck analytics, client intake forms, the social calendar and AI captions, titles and tags. Right once you're billing clients and publishing.
Extra seats are $10/mo each (+250GB). Clients and guest reviewers are free and unlimited on every plan - they never count toward your seat limit. See all plans.
Compare against any Timeliner plan
Standard - 5 seats × $12 (annual; 3-seat minimum). Switch tiers to see how seats, storage and features line up against what you’d actually pay.
| Monday.com | Timeliner Studio | |
|---|---|---|
| Monthly price | $60/mo | $89/mo |
| Seats | Sold in bundles of 3, 5, 10 and 15 | 5 included (up to 10) |
| Extra seat | Not published | $10/mo (+250GB) |
| Storage | Not published | 3TB |
| Streaming quality | No native video review | 1080p |
| Client & guest reviewers | Not published | Free & unlimited |
What Timeliner Studio includes
- Transcript & timecode commenting
- Frame-accurate review & comments
- Unlimited projects & versions
- Client approvals via share links
- Branded client portals
- Internal supervisor approval
- Kanban, list & brand views
- Slack, WhatsApp & email alerts
- Locked downloads & watermarks
- Social scheduling for 1 brand
- Priority WhatsApp · 8h response
Where Monday.com genuinely wins
We’re not pretending Monday.com is bad. These are real strengths - pick Monday.com if any of them are central to how you work.
- Genuinely flexible boards and custom columns - you can model almost any process, video or not.
- Best-in-class for cross-department work: sales pipelines, HR, ops, and client onboarding on one platform.
- Huge integration catalogue, mature automations, and a polished mobile app.
- Dashboards and reporting across many boards at once.
- A large partner ecosystem and plenty of hiring-pool familiarity - most PMs already know it.
Where it falls short for a 5-editor video agency
- No native video review - no frame-accurate timestamped comments, no drawing, no version compare.
- Clients must become Monday guests and learn Monday's UI to give feedback.
- No internal-then-client review gate built for the editor → supervisor → client flow.
- No payment tracking tied to video deliverables, or per-editor cost per project.
- No video-specific analytics - revisions per task, approval turnaround, editor throughput.
- Seat bundles and a 3-seat minimum mean you routinely pay for capacity you aren't using.
- You have to build and maintain the video workflow yourself; nothing ships opinionated.
The headache you’ll feel
Monday is a blank canvas, which is the point and also the problem. Somebody on your team becomes the person who maintains the boards, and every new client means rebuilding the same structure again. Meanwhile review happens in Frame.io, so a comment lives in one tool and the task it relates to lives in another, and your editors check the wrong one to know what's due.
Feature Comparison
Green = supported natively. Amber = partial / via add-on. Grey = not available.
Project & Task Management
Custom Task Workflows
Workflow Automations
Custom Fields
Third-Party Integrations
Workload & Capacity Planning
Timestamped Video Comments
Side-by-Side Version Comparison
Drawing Annotations
Full-Resolution Cloud Streaming
Internal-then-Client Review Gate
Client Approval Portal (No Login)
Branded Client Portal (Logo + Colors)
Unlimited Free Reviewers
Team Analytics & KPIs
Payment Tracking & Pricing Templates
When Monday.com is the right call
If your agency runs video alongside meaningful non-video work - paid social, web builds, brand strategy - and needs one system across all of it, Monday is a reasonable company-wide hub. Many teams keep it for company operations and run the video side in Timeliner, which is a perfectly sane setup.
Frequently Asked Questions
Related Resources
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